Task dashboard with voice input

Pain

Typing tasks costs time you don't have between meetings. Notes on paper get lost; voice memos in the phone are never replayed. Net effect: tasks never make it into the backlog and slip out of mind.

Solution

• ◆Receive voice notes via a Telegram bot, the most natural channel for input on the go.
• ◆Transcribe with Whisper, segment the result into individual tasks, classify into categories (work, calendar, finance, personal).
• ◆Create each task in the backlog with a due date when one is detectable.
• ◆Push reminders back via the same Telegram channel, driven by cron jobs, not a second tool.

How it works

1. 01
   Receive voice note

   Telegram bot reacts to voice notes in the personal chat.
2. 02
   Whisper transcript

   Audio is transcribed locally with self-hosted Whisper, no external API call.
3. 03
   Task classification

   A self-hosted open-source LLM splits the text into individual tasks and assigns category and priority.
4. 04
   Backlog entry

   Each task lands in the dashboard with a source link to the original voice note.
5. 05
   Cron reminders

   Recurring jobs check due dates and push reminders back into Telegram.

Outcome

Voice notes replace typing on the go. Tasks land classified directly in the backlog instead of leaking onto paper.

Why this stack

Whisper (self-hosted)

Solid transcription in German and English, fully on our own hardware, no usage-based API cost.

Telegram bot

Low entry barrier, push notifications, mobile-first.

n8n

Cron jobs and reminder logic in one place instead of scattered scripts.